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The President shall be Chief Executive Officer of the
Section. The President shall have general direction of the affairs of the
Section; preside at all general membership meetings and meetings of the
Executive Committee; call special meetings; and perform such other duties as
set forth herein or outlined in the NCNW Handbook/Robert's Rules of Order
(Newly Revised). The President shall be an ex officio member,
participating without a vote, of all Committees except the Nominating
Committee. The President shall enforce the Bylaws and see that all orders
and resolutions of the Executive Committee are carried out. The President
shall appoint the Parliamentarian, Chaplain and Historian; make
appointments to fill unexpected vacancies, with approval of the Executive
Committee; and appoint chairpersons of standing and special committees whose
chairperson(s) are not provided for in the Bylaws.
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The Vice Presidents shall preside in the absence of the
President in the sequence in which they appear in this document. In so
doing, they shall perform the duties and exercise the powers of the
President. The Vice Presidents shall perform any other duties as may be
assigned by the Executive Committee.
The First Vice President shall oversee and establish
any program committees and be willing to undertake any special programming
efforts that are requested by the President; recruit volunteers for
the required three (3) service programs as mandated in the Section Charter;
keep the President and other officers informed of volunteer status and
program development; and prepare a written report for the annual meeting.
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The Second Vice President shall recruit persons for
membership in the Section, and process their applications; establish and
oversee the Membership Committee; prepare an annual directory of current
members; send applications to prospective members; keep the President and
other officers informed of new members; keep an accurate quarterly record of
membership related information with the National office; keep an annual
record of membership; and prepare a written report for the annual meeting.
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The Recording Secretary shall keep the minutes and
attendance records of all general membership meetings and Executive
Committee meetings. The Recording Secretary shall be in charge of the
records of the Section other than financial records kept by the Treasurer
and Financial Secretary. The Recording Secretary shall perform the duties
of the Corresponding Secretary in the absence of the Corresponding Secretary
and Assistant Recording Secretary. The Recording Secretary shall perform
such other duties as may be assigned by the Executive Committee.
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The Assistant Recording Secretary shall assist the
Recording Secretary. In the absence of either the Recording Secretary or
the Corresponding Secretary, the Assistant Recording Secretary shall assume
those responsibilities.
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The Corresponding Secretary shall give notice of all
general membership meetings and all meetings of the Executive Committee;
shall conduct correspondence of the organization; and perform such duties as
may be assigned by the Executive Committee. The Corresponding Secretary
shall perform duties of Recording Secretary in absence of Recording
Secretary and Assistant Recording Secretary.
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The Treasurer shall be the Chief Financial Officer of
the Section and shall have custody of all funds and securities of the
Section. The Treasurer shall receive from the Financial Secretary copies of
all receipts and financial records. The Treasurer shall pay bills and make
other disbursements when approved by the President, Executive Committee, or
committee chairs, and when properly verified by the person incurring the
indebtedness. Disbursements shall be made in accordance with the approved
budget as authorized by the Executive Committee and voted on by the general
membership. Such disbursements shall be made by check and countersigned by
the President. The decision regarding the bank selection shall be made in a
manner consistent with the goals of the organization.
The Treasurer shall present a (verbal) financial
statement at every general membership meeting and at other times when
requested by the Executive Committee, and shall make a full written report
to the Executive Committee quarterly. The Treasurer shall chair the Finance
Committee and shall be responsible for the maintenance of such books of
account and records as conform to the requirements of the Bylaws. The
Treasurer shall be bonded at the expense of the Section. The
Treasurer shall present all records to the Auditor for review.
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The Financial Secretary shall deposit in such bank or
banks as the Executive Committee may determine all monies received by the
Section. The Financial Secretary shall give a summary of receipts
immediately to the Treasurer, and shall keep a record of all monies
belonging to the Section. The Financial Secretary shall present a (verbal)
financial statement at every general membership meeting and at other times
when requested by the Executive Committee, and shall make a full written
report to the Executive Committee quarterly. The Financial Secretary shall
perform such duties as necessary to support the work of the Treasurer.
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The Historian shall compile a compete History of the
Greater Boston Section of the NCNW, supplemented by copies of printed
material published by NCNW. The Historian shall record the Section's work
and accomplishments and its participation in activities related to its
interests, and shall be responsible for the preservation of this material by
the best methods available.
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The Parliamentarian shall interpret to the presiding
officer and the membership at general membership meetings and meetings of
the Executive Committee the rules governing the transaction of the business
of the Section.
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The Chaplain shall draw upon the religious resources
to enhance creative relationships and meaning in the work of the Section
with respect to all denominations.
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